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[sticky entry] Sticky: Schedule and FAQ

2017 AO3 Sub-collection
2017 AO3 Tagset
AO3 Parent Collection
Schedule )
Rules )

Any other questions? Ask us in the comments, or email darkestnightfest@gmail.com.
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Pinch Hits Batch 3

 See first two comments because I am done fighting with the cuts.

Pinch Hit Batch 2

We still have two pinch hits that need homes in the first post.

Pinch Hit 10 )
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Pinch-hit Batch #1

Comment here or email us at darkestnightfest@gmail.com with your AO3 username to claim a pinch-hit.

#1: Frontier Wolf - Rosemary Sutcliff, Star Wars Episode VII: The Force Awakens (2015), Merlin (TV), due South, Anne with an E (TV), Shadowhunters (TV) )

#2: Mad Max Series (Movies), The Expanse (TV), Sense8, Wynonna Earp (TV), Overwatch (Video Game), Tomb Raider (Video Game) )

#3: The Big Bang Theory (TV), Castle, Political RPF, Airwolf )

#4: Frankenstein Chronicles (TV 2015), Wynonna Earp (TV), From Dusk Till Dawn: The Series, Dirk Gently's Holistic Detective Agency (TV 2016), Blood Drive (TV), The Adventures of Brisco County Jr., Kubo and the Two Strings (2016), The Hateful Eight (2015), The Good Dinosaur (2015), Gravity Falls )

#5: Turn (TV 2014), The Silmarillion and other histories of Middle-Earth - J. R. R. Tolkien, Buffy the Vampire Slayer, Marvel Cinematic Universe )

#6: Natsume Yuujinchou | Natsume's Book of Friends, 終わりのセラフ | Owari no Seraph | Seraph of the End, Harry Potter - J. K. Rowling, The Silmarillion and other histories of Middle-Earth - J. R. R. Tolkien, Thunderbolt Fantasy 東離劍遊紀 (TV), Historical RPF, Avengers Academy (Video Game), Wiedźmin | The Witcher - All Media Types )

#7: Hansel and Gretel: Witch Hunters (2013), The Thrilling Adventure Hour, Agents of S.H.I.E.L.D. (TV), Merlin (TV), Once Upon a Time (TV), Teen Wolf (TV) )

#8: The Bright Sessions (Podcast), Greek Tragedy, Rick and Morty, Wooden Overcoats )

#9: Buffy the Vampire Slayer, Crossover Fandom, Dark Angel, Harry Potter - J. K. Rowling, Stargate SG-1, Supernatural )
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Assignments are out!

You should receive an email with your assignment soon!

The first batch of pinch-hits will be going out soon; we'll post them to the comm, and you can either comment there or email darkestnightfest@gmail.com to claim them. A beta post will also be going up shortly.

Any questions? Comment here or email us.

Sign-Ups are closed!

Sign-ups are closed. Everybody has been double checked to make sure that they have the required minimum unique fandoms in both requests and offers. Matching has gone smoothly with one person unmatchable on their offers.

If you need a link to your letter added or for DNWs to be inserted into your sign-up then contact us ASAP.
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Sign-ups are open

Sign-ups are open here!

They close at 11:59 PM on August 11. (Find out what time that is for you or check out a countdown.)

Letters post is here.

Please keep in mind that we use OR matching, meaning that you will be matched with someone who requested at least one of the fandoms (and characters/tags from that fandom), but not necessarily all fandoms, characters, or tags that you offered or requested.

Rules for requests )

Rules for offers )

Please comment with any questions, or shoot us an email at darkestnightfest@gmail.com.
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For the uninitiated, letters are a way to give your gifter more details or prompts about your request. You can post them on your LJ/DW, tumblr, or anywhere else, and link them in the AO3 sign-ups where it says "Letter."

If you'd like to share your letter, please comment here with your AO3 username and a link to your letter. Please make sure your letter is unlocked and complete before posting.

Fandom Clarification

This is the fandom clarification post. The freeform tag post is here. Please ask any questions about fandoms on this post.

Read more... )
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Freeforms Clarification Post

This post is specifically to discuss our questions about the freeforms. A post about the remaining fandoms will go up next. We'd also like to ask your help finding duplicate meanings in the tagset - we're going through it ourselves, but there are always some we might miss.

Please feel free to ask any questions about the freeform tags you might have here.

Read more... ) Edit 7/25: Thank you everyone! The mods are discussing these and we'll be finalizing the freeforms soon.
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Nominations closed

 Nominations are now closed. We will be working through the tagset to process your nominations tonight and tomorrow, and should having a nominations clarification post up tomorrow evening.
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1 Day Until Nominations Close

 As of this posting, you have a day left to nominate your characters, groups, and freeforms. See a countdown here. Reminder: nominations will close at 11:59 PM EDT. (Find out what time that is for you.)

After nominations close, a post will be made on the comm to discuss unaccepted freeforms so that people can suggest ways they can be modified to fit, or alternate tags that are similar but more conducive to the theme of the exchange. Sign-ups will open on the 28th as scheduled.

Nominate your fandoms and freeforms here!

Tolkien Fandom Post

This is the tagset mod. 


This post is just for the discussion of Tolkien related fandoms.  We want to avoid redundant fandoms, so either we are going to split them up by media type or use the All Media Types.  This is your place to express your opinion on how we should best handle Tolkien.  Once a decision has been made we will not be going back and changing things.  There really aren’t any issues with The Silmarillion and other histories of Middle-Earth - J. R. R. Tolkien but it has been included for completion’s sake and so people can see what has been nominated. 



Read more... )


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Nomination Issues and Questions

This will be a catch-all post for our questions about your nominations, to be edited as they come up. The nominations are in bold, and our questions are below the bolded text.


Read more... )
Thank you all!
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Nominations are open!

Nominations are live!


You may nominate 6 fandoms, with 5 characters/groups in each, and 10 tags.

There is no rarity requirement regarding which fandoms are eligible. RPF, Crossover Fandoms, and Original Works are all allowed. Non-traditional fandoms such as songs, poetry, anthropomorphism, etc. are allowed. Fan-created fandoms based on existing fandoms will be decided on a case-by-case basis. If you are nominating a fandom with multiple versions (e.g. the various Lord of the Rings adaptions), or has been known to cause issues with exchange tagsets, please comment and tell us if you think they should be combined and why.

Characters & Groups
You can nominate individual characters or groups of characters. To nominate individual characters, just use the character's name. If your character has multiple versions across fandoms, please specify the fandom in parentheses after their name. If you'd like to nominate a group, please use the format group: Character A & Character B (platonic relationships) or Group: Character A/Character B (for ships). All characters nominated in a group must be from the same fandom; otherwise, nominate them under Crossover Fandoms. If the group is a Crossover Fandom, please put each fandom in parentheses after each character's name. Rule 63 versions of characters are allowed; please use the format Female Character A or Male Character B. See the examples below:

Momomiya Ichigo
Steve Rogers (Marvel Cinematic Universe)
Female Sparrow Hood
group: Third Doctor & Sara Jane Smith
group: Charles Xavier (X-Men Movies) & Zordon (Power Rangers)
group: Harry Potter/Draco Malfoy

You can nominate up to 10 tags total. These can be tropes, kinks, settings, etc. They should be related to dark themes in fic/art.

Psychological Torture
Alternate Universe - Post-Apocalypse

We will be asking the community to help determine when to combine related tags together.

Any questions? Comment here.

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Round 2 begins July 9

We're happy to say that the Darkest Night is running again this year! Please have a gander at our schedule/FAQ/rules and ask any questions on that post or via email to darkestnightfest@gmail.com. Current schedule is: 

Nominations open: July 9
Nominations close: July 23
Sign-ups open: July 28
Sign-ups close: August 11
Works due: September 30
Works revealed: October 5 (8:00PM EDT)
Creators revealed: October 12 (8:00PM EDT)

We have changed the rules regarding nominations of relationships. Last year, we used group: X & Y plus category matching for ship requests and offers. This year, we're doing away with that and allowing you to nominate ships in the format group: X/Y. More clarification is in our rules, linked above; please feel free to ask any questions.

Thanks for reading, and we'll see you on July 9!
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Now that creators have been revealed, everyone has a gift, and so on, how about some feedback?

This was our first year running this fest (and this mod's first time running an AO3 exchange at all), so any input you can give would be great. You can comment here - anon is on - or email us at darkestnightfest@gmail.com.

Thank you all for participating!
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Creators revealed!

Thank you all for participating! I'll be posting a feedback post in a bit so we can get your input on the exchange.
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Works are revealed!

Check out the collection here!

Huge thanks to our pinch-hitters, who really saved the day.